How to approve work in ClickUp

Learn how to formally approve completed work in ClickUp so your project moves forward without delays.

When we finish a piece of work — a new page design, a feature, a piece of copy — we'll ask for your sign-off inside ClickUp. Approving work there keeps everything documented and moves the project to the next stage automatically.

Quick summary

When we ask you to review work, open the task in ClickUp, check the deliverable linked in the task description or comments, and leave your approval as a comment. If we've assigned a comment to you asking for approval, you can resolve that comment instead. If you're happy with the work, change the task status to Approved. If you'd like changes, see How to request changes instead.

What you'll need

A ClickUp account (you'll have received an invite from us — see Getting your ClickUp invite)
Access to the relevant task (we'll usually send you a direct link)

How the approval process works

We use task statuses to track where work stands. When something is ready for your review, we move the task to a "Needs Approval" or "Awaiting Client Review" status and leave a comment tagging you.

You'll get a notification in your ClickUp Inbox, and by email unless you've turned those emails off. The task will contain:

A clear description of what has been done
A link to the deliverable (a live page, a staged design, a document, etc.)
Any specific questions we'd like your feedback on

Reviewing and approving a task

Open the task. Use the task link we sent you, or find the task in your client portal. See Navigating ClickUp as a client if you need help finding it.

Review the deliverable. Read the task description and any comments. Click any link we've shared to view the actual work — this might be a live staging URL, a Figma file, or a document.

Leave an approval comment. Comments sit on the right side of the task. Click the comment field in the lower-right corner, type something like "Approved — looks great!", then press Enter (Return on a Mac) or click the send icon. This gives us a written record of your sign-off.

Update the task status, if your access allows it. Click the task's current status (it will show something like Needs Approval). Choose Approved from the list that opens. This signals to the team that work can move forward.

Not sure how to update the status?

If you don't see a way to change the status, just leave an approval comment. In ClickUp, someone with comment-only access can change a task's status only when they're assigned to that task. We monitor comments closely and will update the status on your behalf. You won't hold things up.

What happens after you approve

Once a task is marked Approved:

Your project manager is notified automatically.
The task moves into the completed stage.
We proceed to the next phase of your project.

You'll receive a summary email when a milestone is complete — for example, when all pages in a design phase are approved.

Approving multiple tasks at once

If you have several tasks to review, you can do them one at a time at your own pace. We'll usually group related tasks together in the same list so they're easy to find.

If you're overwhelmed by the number of tasks in your inbox, check Managing your ClickUp notifications — you can choose which notifications you get and where they arrive.

What if you're not ready to approve?

That's fine — it's your project and getting it right matters. If you need more time, just leave a comment saying so. If you want changes, follow the steps in How to request changes.

Common questions

Do I need to approve every single task?

Not usually. We only ask for your approval on tasks that directly affect what your customers or audience will see — designs, copy, new features, and launches. Internal tasks like setup work or bug fixes don't need your sign-off.

What if I accidentally approve something I didn't mean to?

Don't worry — leave a comment immediately saying you'd like to revert the approval. Tag your project manager with an @ mention and we'll put the task back into review. Nothing goes live without a separate deployment step.

Can someone on my team approve on my behalf?

Yes. If you have a colleague who also has access to your ClickUp workspace, they can leave the approval comment and, if their access allows it, change the status. Just make sure the right person reviews the right work — we recommend having one designated approver per project to keep things clear.

I got an email saying something needs my approval — where do I go?

Use the task link in the email to go straight to the task in ClickUp. If there's no link, find the task yourself: see Navigating ClickUp as a client. If you haven't set up your account yet, see Getting your ClickUp invite.

Need a hand?

If you're stuck, email support@chykalophia.com and we'll help. Include your website address and a screenshot if you can.