User roles & permissions in Webflow

Who can access your Webflow site, what each role can do, and how to add or remove team members.

Controlling who can access your Webflow site is important for security and smooth team working. This guide explains the roles available and how to manage them.

Quick summary

Everyone who works on a Webflow site needs a seat, and each seat comes with a role. For everyday content updates, clients usually get the Content editor role. Design and settings work needs a Designer, Site manager, Admin, or Owner role. Workspace owners and admins add people from the Workspace's Team settings (or, in an agency's Workspace, from the site's client settings). If you need to give Chykalophia access to your project, invite support@chykalophia.com unless your project lead has given you a different address.

How Webflow access works

Webflow's old, separate Editor access was retired on August 4, 2026. Access now works through two things:

A seat — everyone needs one to get in. Workspace seats (full, limited, or free) give access to a Workspace and the sites they're allowed to see. Client seats belong to a single site, and only exist in Workspaces on Webflow's plans for freelancers and agencies.
A role — decides what that person can do. A Workspace role applies across the Workspace, and a site role applies to one site.

Which seat you have depends on whose Workspace your site lives in. If it lives in an agency's Workspace, you'll usually have a client seat on that site. If it lives in your own Workspace, you and your team fill seats in it.

Workspace roles

Owner — the person who created the Workspace (often Chykalophia or your own organization). Has full control over everything.

Admin — manages most Workspace settings, all site settings, team members, and billing. High-trust role.

Site manager — manages all site settings and can design with every feature.

Designer — designs with every feature.

Marketer — builds and edits pages using ready-made components.

Content editor — edits content only (for example, text, images, and CMS items).

Reviewer — views and comments on sites. Reviewers use free seats.

Guest — lets a freelancer or agency work on a site in your Workspace.

Clients on an agency's client seat don't have a Workspace role. They get a site role (Marketer, Content editor, or Reviewer) on that one site instead.

Content editor access (for clients)

Clients and content managers are usually given the Content editor role. It gives access to content editing only — not the design tools or most settings.

A content editor can:

Edit text, images, and links on pages (except elements your designer has locked)
Manage CMS items (add, edit, delete, and publish)
Change some page settings, like the SEO title and description
View and export form submissions
Publish the site, if Can publish is turned on for them

A content editor cannot:

Make design changes
Create new pages, or change page names and URLs
Add custom code, restore backups, or change form settings
Add or remove team members (apart from inviting reviewers, if that's allowed)
Manage the Site plan or billing (though on a client seat, the agency's plan may let them set you up to pay for the site's plan)

This is the appropriate access level for most clients and their content teams. If you need to build new pages from ready-made sections, the Marketer role can do that.

Adding someone as a content editor

Only the Workspace owner or an admin can do this. In your own Workspace:

Log in to webflow.com and go to your Dashboard.

Go to Workspace Settings > Team.

Click Invite member.

Enter the person's email address. Choose Content editor as their role and, if your plan offers it, whether they Can publish.

Choose which sites they can access (if your plan offers this), then click Invite, or Pay & invite if you need to buy a seat. They'll receive an email invitation.

If your site lives in an agency's Workspace, the agency invites people from Site settings > Site access > Clients instead, using one of the site's client seats.

Giving Chykalophia access

If Chykalophia needs access to your Webflow project (for maintenance, updates, or troubleshooting), invite:

support@chykalophia.com

...unless your project lead has given you a different address. See Give us access to your Webflow project for full instructions.

Removing someone's access

Go to Workspace Settings > Team.

Find the person's name or email.

Click the three dots next to their role, then Remove from Workspace. Type REMOVE to confirm.

For a client seat in an agency's Workspace, the agency removes the person from Site settings > Site access > Clients (the Options icon next to their name, then Remove from Workspace).

Removing someone doesn't reduce the number of seats you pay for. To stop paying for the empty seat, remove the seat as well, or ask us.

Remove access when someone leaves

When a team member leaves your organization, remove their Webflow access immediately. This is part of good security hygiene. See Security steps when someone leaves.

Number of seats

Every Workspace includes one full seat for the owner and 100 free seats for reviewers. You can buy as many full and limited seats as you need. Webflow's plans for freelancers and agencies also include client seats on each site: 1 per paid site on the free Starter plan, 1 per site on Freelancer, and 3 per site on Agency. Extra client seats can't be bought at the moment. Check webflow.com/pricing for current seat prices.

Common questions

I invited someone but they say they can't see the site.

Check that they accepted the invitation email (it may have gone to spam). Invitations can expire, so resend it if needed. Also confirm they're logging in with the same email address the invite was sent to.

Can I control which pages a content editor can edit?

Partly. Your designer can lock individual elements so content editors can't change them. Limiting someone to particular pages or CMS Collections is an Enterprise feature. Ask Chykalophia if you have complex access requirements.

What happens if the Workspace owner leaves our company?

This is a situation to handle carefully. The Workspace ownership needs to be transferred before the person leaves. Only the owner can request the transfer, and only to someone who is already an admin in the Workspace. Contact Chykalophia immediately if this is a concern.

Need a hand?

If you're stuck, email support@chykalophia.com and we'll help. Include your website address and a screenshot if you can.