Chykalophia Docs

A step-by-step guide to editing text on your Webflow site, including headings, paragraphs, and rich text content.

Editing text in Webflow is straightforward once you know where to click. This guide walks you through the process from start to finish.

Quick summary

Open your site in Webflow, click on any editable text, click the pencil icon, make your change, then click Publish when you're ready for the update to go live. Always paste as plain text (Ctrl+Shift+V on Windows, Cmd+Option+Shift+V on a Mac) to avoid importing unwanted formatting.

What you'll need

Access to your site in Webflow
Your site open in your browser (see Edit mode vs design mode if you need help)

Editing a heading or paragraph

Open your site in Webflow. Log in to webflow.com, hover over your site in the Dashboard, and click Open in Webflow. Alternatively, add ?update to the end of your site's URL and log in if asked.

Navigate to the page you want to edit. Choose the page in the Pages panel. (If you used ?update, Webflow opens the page you were viewing.)

Click on the text you want to change. A blue outline appears when you hover over text you can edit. Click the text, then click the pencil icon that appears above it.

Make your edit. Type to replace selected text, or click to place your cursor and then type. Delete text normally with the Backspace key.

Click elsewhere to deselect. Click somewhere outside the text element to finish editing that block. Webflow saves your changes automatically.

Click Publish. When you're happy with all your changes, click Publish in the top bar, tick where you want to publish, then click Publish to selected domains to make the changes live.

Editing rich text (body content with multiple paragraphs)

Some content areas — like a blog post body or a service description — are "rich text" fields. These support multiple paragraphs, headings, bold/italic text, and links.

When you select text in a rich text area, a small formatting menu appears. Use it, or the keyboard shortcuts, to:

Bold text (Ctrl+B / Cmd+B)
Italicize text (Ctrl+I / Cmd+I)
Add a link (Ctrl+K / Cmd+K)
Format as a heading level (H1, H2, H3)
Create a bullet list or numbered list (use the plus button that appears on a new line)

Keep formatting minimal

It's tempting to make everything bold or use lots of different heading levels. Resist this urge. Your site's typography was carefully designed — overusing formatting makes it look inconsistent. Bold key phrases. Use headings only when they help readers navigate a long section.

Pasting text from another source

When you copy text from Word, an email, a Google Doc, or a website, it can bring along unwanted formatting, such as background colors or hidden characters. In a rich text area, formatting and links are pasted along with the words.

Always paste as plain text:

Windows: Ctrl+Shift+V
Mac: Cmd+Option+Shift+V

This strips all formatting, including bold, italics and links, and pastes only the words. Your site's built-in styles will apply correctly. Add back any bold text or links you need afterwards.

Editing CMS text (blog posts, case studies, etc.)

Text inside CMS items — like blog post bodies — works slightly differently. You usually open the CMS item from the CMS tab at the top of Webflow. You can also edit it on the item's own page.

See How to edit CMS items for a full walkthrough.

Editing text you can't click on

If you hover over some text and no blue outline appears, that element may be locked for editing. Designers can lock specific elements so they can't be changed with the content editor role. This is a deliberate design decision — some text is part of the visual design and should only be changed by a developer.

If you genuinely need to edit that text, submit a request to Chykalophia and we'll update it for you.

Common questions

I edited text but now it looks different — wrong font or size.

This often means you pasted formatted text. Undo (Ctrl+Z / Cmd+Z), then re-type the text or paste it as plain text (Ctrl+Shift+V on Windows, Cmd+Option+Shift+V on a Mac).

I accidentally deleted a paragraph. Can I get it back?

Press Ctrl+Z / Cmd+Z straight away, or use Webflow's undo icon. If it's too late for that, see Backups & version history. A site manager (or Chykalophia) may be able to restore an earlier backup, but a restore rolls back the whole site, so ask us first.

I can't see the Publish button.

The Publish button is in the top bar of Webflow. If you can't see it or use it, your role may not be allowed to publish. Ask Chykalophia to publish for you.

Can I add a new paragraph or heading?

In a rich text area, yes — press Enter to create a new paragraph, or select text and choose a heading option. In a regular text element (a heading outside the main content area), you're editing the text itself — you can't add another element with the content editor role. Ask Chykalophia if you need one.

Need a hand?

If you're stuck, email support@chykalophia.com and we'll help. Include your website address and a screenshot if you can.

How to edit text