Sharing a calendar
How to share your Google Calendar with colleagues, clients, or your whole organization — and how to control what they can see.
Sharing your calendar helps your team know when you're available, plan meetings around your schedule, and coordinate without endless emails. You can share your calendar with specific people or with everyone in your organization.
Quick summary
In Google Calendar, find your calendar in the left sidebar, click the three-dot menu next to it, and choose Settings and sharing. Under Share with specific people or groups, add someone by email and choose what they can see. Or under Access permissions, share with your whole organization.
What sharing options exist?
When you share your calendar, you choose how much detail the other person can see:
| Permission level | What they see |
|---|---|
| See only free/busy (hide details) | Just whether you're busy or free — no event names or details |
| See all event details | Full event titles, descriptions, and locations |
| Make changes to events | Can add, edit, and delete events on your calendar |
| Make changes and manage sharing | Full control, including sharing the calendar further |
For most colleagues, "See all event details" is the right choice. For people outside your organization, "See only free/busy" is safer.
Sharing with a specific person
Open Google Calendar at calendar.google.com.
In the left sidebar, find your calendar under "My calendars." Hover over it and click the three-dot menu (⋮).
Click Settings and sharing.
Scroll down to "Share with specific people or groups."
Click + Add people and groups, then type the person's email address.
Choose their permission level from the dropdown.
Click Send. They'll receive an email inviting them to view your calendar.
Sharing with your whole organization
If you want everyone in your Workspace organization to be able to see your calendar:
Open your calendar's Settings and sharing (same steps as above).
Under "Access permissions for events", tick "See all event details" (or "See only free/busy" for more privacy).
Make sure the checkbox says "Share with everyone in your organization." Click Save if prompted.
Now anyone in your organization who looks you up in Calendar can see your schedule.
Making a calendar public
You can also share a calendar with people outside your organization — for example, if you run a public events calendar.
In Settings and sharing, under "Access permissions for events," tick "Make available to public." Choose the permission level.
Think before making a calendar public
A public calendar can be seen by anyone on the internet. Only make a calendar public if the events are meant to be public — like a venue's event schedule or a community calendar.
Creating a shared team calendar
Instead of sharing personal calendars, many teams create a dedicated shared calendar for things like team meetings, holidays, or project milestones.
In Google Calendar, in the left sidebar, click the + icon next to "Other calendars."
Choose "Create new calendar."
Give it a name (e.g., "Team — Marketing") and click Create calendar.
Share the new calendar with your team using the steps above.
Anyone with "Make changes to events" permission can add events to this shared calendar.
Common questions
Related guides
Need a hand?